Google Tasks vs. Any.do: Which Is the Best Task App in 2025?

Google Tasks vs. Any.do Summary

Who is Google Tasks for?

Google Tasks is a task management app that is simultaneously extremely easy to use, but also very simple and limited in what features it offers. It does however have an excellent integration with Google Calendar.

This ease of use and limited features makes Google Tasks perfect for users who just need an app where they can write down a task, set a reminder and have it synchronized with Google Calendar.

In exchange for this simplicity, users sacrifice various features such as customization, collaboration, complex calendar views, organization and filters etc.

Who is Any.do for?

Any.do is a powerful task management app with an intuitive user interface. The free version is primarily centered around managing a personal to-do list, so you won’t find features such as habit tracking, kanban boards etc.

The problems we’ve found with Any.do is that it tries so much to convert free users into paying users that the free version feels like a demo rather than a proper task management app.

The paid version of Any.do is great, but we think the free version might be too limited to compete with other popular task management apps.

Ease of use

Google Tasks ease of use

Google Tasks is probably one of the easiest to use task management currently available.

You open the app and all you see is a simple screen where you see:

Your lists of tasks.
Favorite tasks.
An Add Task button
Completed tasks.

That’s it.

No tagging features, no collaboration, no calendar view, no filters etc. Google Tasks doesn’t even have a Settings button.

On a psychological level, this makes Google Tasks feel very low stress since opening and using the app doesn’t feel like work.

Any.do ease of use

Any.do has a UI that is visually pleasing and mostly intuitive. Adding tasks is simple and straightforward and so is editing existing tasks.

A big thing we like is that Any.do lets you choose what is your default home screen when opening the app.

This means you can set your home screen to be either All Tasks, Calendar or My Day.

We like this, since some people prefer to see their tasks as a list, others prefer a calendar view.

Another thing we like about Any.Do is the “My Day” feature. My Day shows tasks that are scheduled for the current day only. Tasks from previous days are not included, and neither are those scheduled for tomorrow or later.

It’s a nice feature that removes clutter and lets you focus on what’s important today.

What we don’t like about Any.do’s UI is that it uses lots of animations when moving between screens. This makes the app feel slow compared to other task management apps.

Organization

Google Tasks organization

Google Tasks lets you organize tasks in 3 ways:

Lists
Subtasks.
Tasks saved to Favorites.

The absence of a tagging feature is very noticeable, since many users rely on that feature to better sort and organize their tasks.

You can however save certain tasks to a Favorite list which can contain tasks from all of your lists.

Google Tasks lets you create subtasks for each task. However, the app does not let you create a chain of subtasks.

For example, in Todoist and TickTick, you can attach a subtask to a subtask, and then another subtask to that subtask.

In Google Tasks, this is not possible and you can only have a main task/sub task organization.

Very importantly however, subtasks in Google Tasks function as normal tasks, meaning you can attach individual descriptions and reminders for every subtask.

Although these features might seem basic, not all task management apps allow such features for subtasks.

Finally, Google Tasks only has basic sorting features where you can sort tasks by date, title, default order or recently saved.

Any.do organization

The free version of Any.do lets you organize tasks in three ways:

Lists. Can be anything you want, such as Personal, Travel etc.
Tags. Just 1 tag in the free version, while paid one offers many more.
Subtasks, but a very limited version of subtasks.

Lists are the basic form of organization. You can create unlimited lists in the home section of Any.do, and navigate between lists from the same location.

Any.do also lets you add tags to your tasks so you can better view and filter them. The problem is that the free version of Any.do offers a single type of tag: “Priority”.

However, even in the paid versions, you cannot create your own custom tags. Instead, you can only choose between pre-defined tags.

Finally, Any.do allows you to create subtasks, but the subtask feature works more as a checklist rather than as true subtasks.

This is because Any.do subtasks don’t allow you to add reminders, descriptions, attachments, tags, labels etc.

Scheduling and reminders

Google Tasks scheduling and reminders

Google Tasks scheduling and reminder features is better than nearly every other to-do app on the market.

Tasks can be scheduled to be either one time only, or to repeat themselves at regular intervals.

Repeating tasks can be scheduled in every possible configuration:

Repeats every week, but only on Fridays and Saturdays.
Repeats once every 3 months
Repeats every month on the last Friday
Repeats every 3 weeks.
Etc.

We would have liked it if Google Tasks had the option to attach multiple reminders to a single task (such as 1 hour before start, 30 minutes before start, 10 minutes etc.) but that’s a minor complaint.

Any.do scheduling and reminders

Any.do lets you schedule task reminders for one-time tasks, or for repeating tasks.

The problem is the repeating tasks feature is quite limited in the free version of Any.do.

For example, Any.do lets you create repeating tasks only in the following configurations:

Daily, but only at a certain hour.
Weekly, but it only repeats a fixed time (such as Friday at 4PM). You can’t choose for the task to repeat on individual days, or exclude certain days.
Monthly, but only on a certain date and time (for example, Monday at 2 PM).

The paid version gives you access to better scheduling features for repeating tasks, such as:

Have the reminder trigger every X number of days, weeks or months.
Have weekly reminders trigger on certain days of the week, such as Saturdays and Sundays etc.

Problem is that other free task management apps such Todoist or Google Tasks give you full flexibility to configure reminders on very specific days of the week or month.

Calendar and other integrations

Google Tasks calendar and other integrations

One of the biggest advantages of using Google Tasks is its deep integration with Google Calendar. This integration is automatic, you don’t need to do anything.

Adding a reminder to a task automatically creates a Google Calendar entry, without you having to synchronize Google Tasks and Google Calendar.

Unfortunately, Google Tasks doesn’t provide the option to directly integrate with other calendar apps such as iCal or Outlook Calendar,

Finally, Google Tasks doesn’t directly integrate with other programs such as Notion, Evernote, Slack etc.

Instead, you will have to integrate other apps with Google Calendar, and any information those other apps save into Google Calendar should be viewable into Google Tasks as well.

Any.do calendar and other integrations

Any.do has very basic calendar integration features. In essence, Any.do only displays events that currently exist on your Google, Outlook or Apple calendar, but it cannot create events on either of those calendars.

This isn’t necessarily a problem if you use decide to use Any.do as your main calendar or task list app.

However, using both Any.do and Google Calendar at the same time, for example, isn’t very pleasant, since tasks you add to Any.do don’t show up in Google Calendar.

In this case, you would have to add tasks into Google Calendar so they appear in Any.do as well. At that point however, you’re just using 2 apps to do the same thing.

The paid version of Any.do also offers integrations with Zapier for a variety of tasks, as well as Slack and WhatsApp plugins.

AI Features and Integrations

Google Tasks AI Features and Integrations

Google Tasks doesn’t have any AI features within the app, meaning there aren’t any buttons or options where you can ask an AI to create tasks or reminders.

Instead, Google Tasks integrates with Gemini or Google Assistant, and you can create or read tasks from those apps.

Based on our usage, Google’s own Gemini app seems to work best with Google Tasks, but it does have limitations. For example, Gemini can’t break down a large task into subtasks.

Other AI tools such as ChatGPT or Claude can also be integrated into Google Tasks/Calendar, but requires you to setup a Zapier account to do so.

Any.do AI features and integrations

The AI features of Any.do are not available on the free version of the app, and instead requires a paid subscription.

However, if you do have a paid subscription, you can use these AI features both on the desktop and mobile versions of the app.

This is a great, because other popular task management apps such as Todoist, Microsoft To Do or TickTick don’t have AI integrations within the mobile apps.

Even Google Tasks doesn’t have a button or feature where Gemini can directly create or analyze tasks. Instead, you’ll have to go into the Gemini app and ask it there to interact with your Google Tasks app.

Finally, Any.do also has some basic natural language processing. This feature lets you create reminders by simply writing them instead of pressing buttons.

For example, if you write “Call Monica tomorrow at 7 PM”, it will automatically create a reminder for tomorrow at 7 PM.

This feature is only available for English, French, German, Spanish, Hebrew, Portuguese, Chinese, Italian, Korean and Arabic.

Special or unique features

Google Tasks special or unique features

Google Tasks is very simple compared to many of its competitors, but it still has a few, highly distinct features:

Integration with Gemini/Google Assistant. It feels very nice to chat with an AI about your tasks, or to ask the AI to create new tasks itself. Unfortunately, you have to use Gemini for this to work properly.
Excellent integration with Google Calendar. Google Tasks has the best integration with Google Calendar out of any task management app we’ve tested.
Overall simplicity. Google Tasks has very few features compared to competitors, but this also makes the app very simple to use and understand.

Any.do special or unique features

Any.do has many little interesting features built within the app, even in the free version. Our favorites are:

The “My Day” section. This section is great since it immediately focuses your attention on tasks that need to be completed today, without the clutter of yesterday or tomorrow.
The design and simplicity. Overall, we like Any.do’s design and visual appeal. Some features and settings can be a bit confusing, but overall, it’s easy to use and pleasant to look at.
The Moment feature. This is a simple screen that shows you, one by one, all the tasks you have scheduled for today. You can then choose what to do for each of these tasks: Mark as done, delete, reschedule for later (tomorrow, in 2 days, next week) or add reminders to it for today. We like it, it helps your mind focus on what’s important for today.

Cross-platform compatibility

Google Tasks cross-platform compatibility

Google Tasks can be downloaded on the following platforms:

Mobile: Android and iOS.
Other: Android and iOS smartwatches.

Importantly, Google Tasks doesn’t have a downloadable version for Windows or macOS. For those platforms you will have to use the web version instead.

Any.do cross-platform compatibility

Any.do is available to download on all major operating systems: Windows, macOS, Android, iOS. It’s also available for Android and Apple smartwatches.

You can also use Any.do directly from the web browser.

Google Tasks collaboration and sharing

Google Tasks has no built-in collaboration features. This means you cannot share a shopping list with your partner, or share a list of work tasks with your colleagues.

Any task saved into Google Tasks is yours and only yours.

The only exception to this is for companies that have paid for and set up a Google Workspace. From within Google Workspace, a person can share or assign tasks to others from within Gmail, Google Chat etc.

Any.do collaboration and sharing

Unfortunately, the free version of Any.do doesn’t have any collaboration features.

You’ll need to subscribe to the $10 a month Family plan to gain access to collaboration features for up to 4 people.

For businesses, you’ll need the Teams plan, which is $8 per month, per user.

Pricing

Google Tasks pricing

Google Tasks is completely free.

Any.do pricing

Any.do has 3 different paid subscription plans:

Personal: $8 per month / $60 yearly ($5 per month).
Family: $10 per month / $100 yearly ($8.3 per month).
Teams (per user): $8 per month / $60 yearly ($5 per month).

There’s also a big difference in what features each plan unlocks:

Personal unlocks the following:

AI features.
Color tags and labels.
Improved recurring reminders.
Access to integrations.
Better customization.

Family and Teams unlocks the following:

Everything in the Personal plan.
Shared projects
Shared grocery lists.
Task assignments.
Due dates & reminders.
Kanban views.
Permissions.
Etc.