Todoist vs. Any.do: Which Task App is Better? (2025)

Todoist vs. Any.Do Summary

Who is Todoist for?

Todoist is one of the most feature-rich to-do app currently available. Unlike other to-do apps, Todoist is entirely focused around adding, managing and completing tasks.

By contrast, other to-do apps combine task management with other features such as habit tracking or Pomodoro timers.

Thus, Todoist is primarily designed for users that want a to-do app with as many features as possible.

Who is Any.do for?

Any.do is a powerful task management app with an intuitive user interface. The free version is primarily centered around managing a personal to-do list, so you won’t find features such as habit tracking, kanban boards etc.

The problems we’ve found with Any.do is that it tries so much to convert free users into paying users that the free version feels like a demo rather than a proper task management app.

The paid version of Any.do is great, but we think the free version might be too limited to compete with other popular task management apps.

Ease of use

Todoist ease of use

Todoist’s interface is clean and minimalistic, only showing you a few buttons and navigation menus.

The first screen you see when opening the app is called the “Inbox”. From there you can add, edit or complete tasks.

You can also better organize the Inbox by adding different sections to it, such as Work, Parenting or more.

What we like about Todoist’s interface is that the buttons for “View” and “Options” reveal a lot of powerful functionality such as multiple filter types, sorting options, activity logs, comments etc.

One feature we really liked was the ability to select multiple tasks at once and modify them by adding tags, labels, changing priority levels or moving them to different projects or sections.

Almost no other task management app has this, so you have to edit tasks one by one.

Overall, Todoist has a simple interface, but it elegantly places its settings options in multiple, relevant locations.

This allows you to learn Todoist at your own pace, without feeling overwhelmed by the number of settings and options available.

Any.do ease of use

Any.do has a UI that is visually pleasing and mostly intuitive. Adding tasks is simple and straightforward and so is editing existing tasks.

A big thing we like is that Any.do lets you choose what is your default home screen when opening the app.

This means you can set your home screen to be either All Tasks, Calendar or My Day.

We like this, since some people prefer to see their tasks as a list, others prefer a calendar view.

Another thing we like about Any.Do is the “My Day” feature. My Day shows tasks that are scheduled for the current day only. Tasks from previous days are not included, and neither are those scheduled for tomorrow or later.

It’s a nice feature that removes clutter and lets you focus on what’s important today.

What we don’t like about Any.do’s UI is that it uses lots of animations when moving between screens. This makes the app feel slow compared to other task management apps.

Organization

Todoist organization

Todoist lets you organize your tasks in multiple ways:

Inbox. Contains all tasks and sections that don’t belong to a project.
Projects: such as Work, School, Family etc.
Sections. These are basically lists within projects.
Priority: from 1 to 4, where 1 is most urgent.
Labels: custom labels you can attach to any task.
Subtasks: divide a large task into multiple smaller tasks.

In other task management apps, this level of organization would make them very hard to navigate. This is because you would constantly have to move between different projects, sections or labels to find the tasks you want.

Todoist solves this problem through a powerful filter function that lets you combine multiple sorting options into a single filter.

For example, you can create a filter that only retrieves tasks in the Work project, have a priority of 1, and are labelled as “Reports”.

This filter function is unique to Todoist, and is incredibly useful for dedicated users that have dozens of active tasks all the time.

Finally, there’s also a search function that is buried deep within the settings of the app.

Any.do organization

The free version of Any.do lets you organize tasks in three ways:

Lists. Can be anything you want, such as Personal, Travel etc.
Tags. Just 1 tag in the free version, while paid one offers many more.
Subtasks, but a very limited version of subtasks.

Lists are the basic form of organization. You can create unlimited lists in the home section of Any.do, and navigate between lists from the same location.

Any.do also lets you add tags to your tasks so you can better view and filter them. The problem is that the free version of Any.do offers a single type of tag: “Priority”.

However, even in the paid versions, you cannot create your own custom tags. Instead, you can only choose between pre-defined tags.

Finally, Any.do allows you to create subtasks, but the subtask feature works more as a checklist rather than as true subtasks.

This is because Any.do subtasks don’t allow you to add reminders, descriptions, attachments, tags, labels etc.

Scheduling and reminders

Todoist scheduling and reminders

Todoist lets you schedule tasks that are one time only, or tasks that repeat themselves at regular intervals.

For repeating tasks, you can schedule them in lots of different configurations:

Repeats every week, but only on Fridays and Saturdays.
Repeats once every 3 months.
Repeats every month on the same day (10^th for example).
Repeat every 2 months.
Repeats every 3 weeks.
Etc.

The paid version of Todoist adds other very useful reminder features:

Extra reminders for a task (free version only allows 1 reminder per task)
Deadline feature.
Task duration for calendar view.
Location reminder.

Any.do scheduling and reminders

Any.do lets you schedule task reminders for one-time tasks, or for repeating tasks.

The problem is the repeating tasks feature is quite limited in the free version of Any.do.

For example, Any.do lets you create repeating tasks only in the following configurations:

Daily, but only at a certain hour.
Weekly, but it only repeats a fixed time (such as Friday at 4PM). You can’t choose for the task to repeat on individual days, or exclude certain days.
Monthly, but only on a certain date and time (for example, Monday at 2 PM).

The paid version gives you access to better scheduling features for repeating tasks, such as:

Have the reminder trigger every X number of days, weeks or months.
Have weekly reminders trigger on certain days of the week, such as Saturdays and Sundays etc.

Problem is that other free task management apps such Todoist or Google Tasks give you full flexibility to configure reminders on very specific days of the week or month.

Calendar and other integrations

Todoist calendar and other integrations

Currently, Todoist integrates with Google Calendar and Outlook Calendar, but no Apple Calendar unfortunately.

This is a pain point for iOS users, but there are certain workarounds for this. For example, you can synchronize Google Calendar with Apple Calendar.

Afterwards Todoist tasks added to Google Calendar are automatically pushed to Apple Calendar as well. While not 100% perfect, it should be good enough in most situations.

However, Todoist has a big advantage over competitors because it has 80+ integrations with many other productivity programs.

For example, Todoist can integrate with:

Note taking apps: Evernote, Capacities, Fireflies etc.
Time tracking: 2Day, Toggl, Flowmo etc.
Email: Gmail, Outlook, Spark, Airmail etc.
Messaging: Slack, MS Teams.
And many other integrations.

Todoist has so many integrations, it’s almost guaranteed you will find at least one that will fit your needs.

Any.do calendar and other integrations

Any.do has very basic calendar integration features. In essence, Any.do only displays events that currently exist on your Google, Outlook or Apple calendar, but it cannot create events on either of those calendars.

This isn’t necessarily a problem if you use decide to use Any.do as your main calendar or task list app.

However, using both Any.do and Google Calendar at the same time, for example, isn’t very pleasant, since tasks you add to Any.do don’t show up in Google Calendar.

In this case, you would have to add tasks into Google Calendar so they appear in Any.do as well. At that point however, you’re just using 2 apps to do the same thing.

The paid version of Any.do also offers integrations with Zapier for a variety of tasks, as well as Slack and WhatsApp plugins.

AI Features and Integrations

Todoist AI Features and Integrations

The free version of Todoist doesn’t have any integration with AI/LLMs such as ChatGPT or Gemini.

To get an AI integration you’ll need a paid subscription, and even the AI feature will only work on the desktop version of Todoist (so not available on Android/iOS).

However, Todoist has an excellent system of natural language processing, which makes the need for an AI integration mostly obsolete.

Natural language processing allows a user to type a single, coherent line of text that the app intelligently understands and then sets the task title, but also its due date, project, labels, and priority level.

Any.do AI features and integrations

The AI features of Any.do are not available on the free version of the app, and instead requires a paid subscription.

However, if you do have a paid subscription, you can use these AI features both on the desktop and mobile versions of the app.

This is a great, because other popular task management apps such as Todoist, Microsoft To Do or TickTick don’t have AI integrations within the mobile apps.

Even Google Tasks doesn’t have a button or feature where Gemini can directly create or analyze tasks. Instead, you’ll have to go into the Gemini app and ask it there to interact with your Google Tasks app.

Finally, Any.do also has some basic natural language processing. This feature lets you create reminders by simply writing them instead of pressing buttons.

For example, if you write “Call Monica tomorrow at 7 PM”, it will automatically create a reminder for tomorrow at 7 PM.

This feature is only available for English, French, German, Spanish, Hebrew, Portuguese, Chinese, Italian, Korean and Arabic.

Special or unique features

Todoist special or unique features

Todoist has many interesting features built into the app. Here are the ones we think are most noteworthy:

Natural Language Processing. This allows you to create and schedule tasks simply by writing what you need instead of pressing buttons and navigating menus.
Powerful filtering functions. Todoist has the most powerful filtering and sorting function of any task management app we’ve tested. This can greatly help users who tend to have dozens or hundreds of active tasks.
Karma score. Todoist’s Karma transforms productivity into a game. Users gain points when completing tasks, but lose points when tasks are overdue. As users accumulate points, they advance through eight distinct Karma levels, starting at “Beginner” (0-499 points) and progressing all the way to “Enlightened” (50,000+ points).

Any.do special or unique features

Any.do has many little interesting features built within the app, even in the free version. Our favorites are:

The “My Day” section. This section is great since it immediately focuses your attention on tasks that need to be completed today, without the clutter of yesterday or tomorrow.
The design and simplicity. Overall, we like Any.do’s design and visual appeal. Some features and settings can be a bit confusing, but overall, it’s easy to use and pleasant to look at.
The Moment feature. This is a simple screen that shows you, one by one, all the tasks you have scheduled for today. You can then choose what to do for each of these tasks: Mark as done, delete, reschedule for later (tomorrow, in 2 days, next week) or add reminders to it for today. We like it, it helps your mind focus on what’s important for today.

Cross-platform compatibility

Todoist cross-platform compatibility

Todoist can be downloaded on the following platforms:

Desktop/laptops: Windows and macOS.
Mobile: Android and iOS.
Other: Android and iOS smartwatches.

Todoist also has web versions for both mobile and desktop.

Any.do cross-platform compatibility

Any.do is available to download on all major operating systems: Windows, macOS, Android, iOS. It’s also available for Android and Apple smartwatches.

You can also use Any.do directly from the web browser.

Todoist collaboration and sharing

Todoist comes with many collaboration features, even in the free version.

To collaborate with someone, you create a project, such as “Work” and then invite someone else to edit that project.

The free version allows you to create 5 projects, and for each project you can invite up to 5 collaborators.

Todoist Business offers many common project management features such as: team projects, task comments, notes, file uploads etc.

That being said, Todoist Business cannot fully replace project management tools such as Trello or Asana because it doesn’t have many essential features such as: work boards, Kanban views, Gantt charts, workload views etc.

Todoist also doesn’t have many powerful automation features such as:

Sending notifications to certain people, but only on certain channels.
Real time collaboration on certain documents or projects.
Deep integrations with CRMs such as HubSpot or Salesforce etc.

In general, the collaboration features found in Todoist should be sufficient for small teams and families, but anything larger than that requires a dedicated project management tool.

Any.do collaboration and sharing

Unfortunately, the free version of Any.do doesn’t have any collaboration features.

You’ll need to subscribe to the $10 a month Family plan to gain access to collaboration features for up to 4 people.

For businesses, you’ll need the Teams plan, which is $8 per month, per user.

Pricing

Todoist pricing

The paid version of Todoist has two different subscription plans:

Pro: $5 per month / $48 yearly ($4 per month).
Business (per user): $8 per month / $72 per year ($6 monthly).

The paid version of Todoist unlocks numerous features:

300 personal projects (free version has 5).
AI assistant.
Deadlines feature.
Custom reminders. Ability to add more reminders for each task.
Deadlines.
Task duration.
Team collaboration (for business users).

Any.do pricing

Any.do has 3 different paid subscription plans:

Personal: $8 per month / $60 yearly ($5 per month).
Family: $10 per month / $100 yearly ($8.3 per month).
Teams (per user): $8 per month / $60 yearly ($5 per month).

There’s also a big difference in what features each plan unlocks:

Personal unlocks the following:

AI features.
Color tags and labels.
Improved recurring reminders.
Access to integrations.
Better customization.

Family and Teams unlocks the following:

Everything in the Personal plan.
Shared projects
Shared grocery lists.
Task assignments.
Due dates & reminders.
Kanban views.
Permissions.
Etc.