Trello vs. Any.do: Which Is the Best Task App in 2025?

Trello vs. Any.do Summary

Who is Trello for?

Trello is a project management app for individuals and companies and is built around the principles of Kanban.

Kanban is a work visualization method where you organize work into boards, and tasks have to traverse multiple boards from start to finish.

For example, let’s say you have a task called “Repair kitchen door”, and four Kanban boards:

Define problem.
Define requirements.
Implementing solution.
Quality assurance test.

In Kanban, the “Repair kitchen door” task starts in the “Define problem” board. There you write what exactly needs to be fixed: the hinges, handle, the door frame itself etc.

One that’s done, you move the task to the “Define requirements” board. There you specify how the problem can be fixed: getting new hinges, replacing the handle, fixing the door frame etc.

The task then goes to the “Implementing solution” board where you detail how the door was fixed, and from there to the “Quality assurance test” where you test the door to make sure it was fixed properly.

If you like this Kanban process, then Trello is the app for you. While primarily a project management app, the free version has a bunch of features found in traditional task management and to do apps such as reminders, completing tasks etc.

Who is Any.do for?

Any.do is a powerful task management app with an intuitive user interface. The free version is primarily centered around managing a personal to-do list, so you won’t find features such as habit tracking, kanban boards etc.

The problems we’ve found with Any.do is that it tries so much to convert free users into paying users that the free version feels like a demo rather than a proper task management app.

The paid version of Any.do is great, but we think the free version might be too limited to compete with other popular task management apps.

Ease of use

Trello ease of use

As a project management app, Trello is more feature rich but a bit more complicated to use compared to personal task management and to-do apps such as Todoist or Google Tasks.

Properly using Trello requires an initial time investment to set everything up properly, but also learning how to integrate a project management tool into your life.

The reward is that Trello offers a more structured way of handling tasks and projects, excellent collaboration features, and a pleasant UI once you learn Trello’s work philosophy.

Any.do ease of use

Any.do has a UI that is visually pleasing and mostly intuitive. Adding tasks is simple and straightforward and so is editing existing tasks.

A big thing we like is that Any.do lets you choose what is your default home screen when opening the app.

This means you can set your home screen to be either All Tasks, Calendar or My Day.

We like this, since some people prefer to see their tasks as a list, others prefer a calendar view.

Another thing we like about Any.Do is the “My Day” feature. My Day shows tasks that are scheduled for the current day only. Tasks from previous days are not included, and neither are those scheduled for tomorrow or later.

It’s a nice feature that removes clutter and lets you focus on what’s important today.

What we don’t like about Any.do’s UI is that it uses lots of animations when moving between screens. This makes the app feel slow compared to other task management apps.

Organization

Trello organization

Trello’s interface is built around Boards, Lists and Cards. A card represents an actual task, to which you can attach information such as photos, documents, descriptions etc.

A board contains lists, and lists contain cards.

Normally, boards in Kanban are supposed to represent what stage of work a certain task is in.

Trello however is quite flexible, so you can just as easily structure boards to be the equivalent of a list or a project in traditional to-do apps.

Besides boards and cards, Trello also lets you add labels to cards (tasks).

Using the search function, you can then filter through cards based on what is written in the label.

Finally, you can also add checklists to cards. Unfortunately, checklists in Trello are quite limited and don’t have many features found in task management apps such as Todoist:

Checklist items cannot have individual reminders.
Checklist items do not have their own start date and due date.
You cannot add comments, attachments or descriptions to checklist items.

Any.do organization

The free version of Any.do lets you organize tasks in three ways:

Lists. Can be anything you want, such as Personal, Travel etc.
Tags. Just 1 tag in the free version, while paid one offers many more.
Subtasks, but a very limited version of subtasks.

Lists are the basic form of organization. You can create unlimited lists in the home section of Any.do, and navigate between lists from the same location.

Any.do also lets you add tags to your tasks so you can better view and filter them. The problem is that the free version of Any.do offers a single type of tag: “Priority”.

However, even in the paid versions, you cannot create your own custom tags. Instead, you can only choose between pre-defined tags.

Finally, Any.do allows you to create subtasks, but the subtask feature works more as a checklist rather than as true subtasks.

This is because Any.do subtasks don’t allow you to add reminders, descriptions, attachments, tags, labels etc.

Scheduling and reminders

Trello scheduling and reminders

In Trello, cards (tasks) can have a start date and a due date. Task reminders are only triggered if there is a due date attached to the card. You are also limited to just one reminder per task.

Using standard settings, Trello lets you make only one-time cards/tasks, but not repeating tasks.

You can activate this feature, but it requires you to go to the desktop or web version, activate the “Card Repeater” plugin and then configure a card/task to repeat itself at certain intervals.

Unfortunately, you can only do this on the desktop or web version, so you cannot schedule repeating tasks on mobile.

Because repeating tasks are so tedious to use and limited only to desktop users, we consider that Trello doesn’t have a properly functioning repeating task feature.

Any.do scheduling and reminders

Any.do lets you schedule task reminders for one-time tasks, or for repeating tasks.

The problem is the repeating tasks feature is quite limited in the free version of Any.do.

For example, Any.do lets you create repeating tasks only in the following configurations:

Daily, but only at a certain hour.
Weekly, but it only repeats a fixed time (such as Friday at 4PM). You can’t choose for the task to repeat on individual days, or exclude certain days.
Monthly, but only on a certain date and time (for example, Monday at 2 PM).

The paid version gives you access to better scheduling features for repeating tasks, such as:

Have the reminder trigger every X number of days, weeks or months.
Have weekly reminders trigger on certain days of the week, such as Saturdays and Sundays etc.

Problem is that other free task management apps such Todoist or Google Tasks give you full flexibility to configure reminders on very specific days of the week or month.

Calendar and other integrations

Trello calendar and other integrations

Trello doesn’t have free native integrations for the Google or Outlook calendar apps.

Instead, this is a paid plugin which you must activate on the web or desktop version of Trello.

In fact, this is a common problem with Trello. A large number of Trello features must first be activated from the desktop or web version, but even then it might not work on the mobile version of Trello.

Most of these plugins are also paid, so you have to take that into consideration.

However, Trello has so many plugins available that you can personalize and add new features that might not be available on other to-do or task management apps.

Any.do calendar and other integrations

Any.do has very basic calendar integration features. In essence, Any.do only displays events that currently exist on your Google, Outlook or Apple calendar, but it cannot create events on either of those calendars.

This isn’t necessarily a problem if you use decide to use Any.do as your main calendar or task list app.

However, using both Any.do and Google Calendar at the same time, for example, isn’t very pleasant, since tasks you add to Any.do don’t show up in Google Calendar.

In this case, you would have to add tasks into Google Calendar so they appear in Any.do as well. At that point however, you’re just using 2 apps to do the same thing.

The paid version of Any.do also offers integrations with Zapier for a variety of tasks, as well as Slack and WhatsApp plugins.

AI Features and Integrations

Trello AI Features and Integrations

Trello’s free version doesn’t have any AI features integrated into the app.

You will need to subscribe to the $10 monthly plan to get access to AI and other features. Or you can try any of the various AI plugins available in the Trello plugin list.

Finally, Trello doesn’t have any natural language features that can transform written sentences into cards, reminders etc.

Any.do AI features and integrations

The AI features of Any.do are not available on the free version of the app, and instead requires a paid subscription.

However, if you do have a paid subscription, you can use these AI features both on the desktop and mobile versions of the app.

This is a great, because other popular task management apps such as Todoist, Microsoft To Do or TickTick don’t have AI integrations within the mobile apps.

Even Google Tasks doesn’t have a button or feature where Gemini can directly create or analyze tasks. Instead, you’ll have to go into the Gemini app and ask it there to interact with your Google Tasks app.

Finally, Any.do also has some basic natural language processing. This feature lets you create reminders by simply writing them instead of pressing buttons.

For example, if you write “Call Monica tomorrow at 7 PM”, it will automatically create a reminder for tomorrow at 7 PM.

This feature is only available for English, French, German, Spanish, Hebrew, Portuguese, Chinese, Italian, Korean and Arabic.

Special or unique features

Trello special or unique features

Trello is an old and very feature rich project management app that has lots of unique features for the right users.

Here are the features we think set it apart:

Intuitive Kanban UI. Many other task management or project management apps have integrated Kanban features, but in our opinion Trello still does Kanban better than everyone else.
Plugins and ecosystem. If you need Trello to do a certain task, then it’s almost certain you can find a plugin for it.

Any.do special or unique features

Any.do has many little interesting features built within the app, even in the free version. Our favorites are:

The “My Day” section. This section is great since it immediately focuses your attention on tasks that need to be completed today, without the clutter of yesterday or tomorrow.
The design and simplicity. Overall, we like Any.do’s design and visual appeal. Some features and settings can be a bit confusing, but overall, it’s easy to use and pleasant to look at.
The Moment feature. This is a simple screen that shows you, one by one, all the tasks you have scheduled for today. You can then choose what to do for each of these tasks: Mark as done, delete, reschedule for later (tomorrow, in 2 days, next week) or add reminders to it for today. We like it, it helps your mind focus on what’s important for today.

Cross-platform compatibility

Trello cross-platform compatibility

Trello can be downloaded on the following platforms:

Desktop/laptops: Windows and macOS.
Mobile: Android and iOS.
Web versions for both mobile and desktop.

Any.do cross-platform compatibility

Any.do is available to download on all major operating systems: Windows, macOS, Android, iOS. It’s also available for Android and Apple smartwatches.

You can also use Any.do directly from the web browser.

Trello collaboration and sharing

Trello is entirely built around working with others and has excellent collaboration features.

To start, you can even give someone access to your entire workspace (which contains all your boards and cards).

If that sounds too much, you can invite them to access only a certain board. From there, the other person can leave comments, create tasks, attach files etc.

As a board owner, you can also assign cards to other people, or approve/deny changes.

The free version of Trello allows up to 10 collaborators per workspace, which should be enough for families and small businesses.

Any.do collaboration and sharing

Unfortunately, the free version of Any.do doesn’t have any collaboration features.

You’ll need to subscribe to the $10 a month Family plan to gain access to collaboration features for up to 4 people.

For businesses, you’ll need the Teams plan, which is $8 per month, per user.

Pricing

Trello pricing

Trello has a very good free version, but the paid plans unlocks even more features.

For individual users, Trello offers a Standard plan ($5 per month) and a Premium plan ($10 per month).

Some of the features unlocked by paying include: native AI integration, custom fields, list colors, uploading files up to 250 MB, different views: calendar, timeline, table, map etc.

Any.do pricing

Any.do has 3 different paid subscription plans:

Personal: $8 per month / $60 yearly ($5 per month).
Family: $10 per month / $100 yearly ($8.3 per month).
Teams (per user): $8 per month / $60 yearly ($5 per month).

There’s also a big difference in what features each plan unlocks:

Personal unlocks the following:

AI features.
Color tags and labels.
Improved recurring reminders.
Access to integrations.
Better customization.

Family and Teams unlocks the following:

Everything in the Personal plan.
Shared projects
Shared grocery lists.
Task assignments.
Due dates & reminders.
Kanban views.
Permissions.
Etc.